Policy Operations Manager

Policy Department

Overall Responsibility:

The America First Policy Institute (AFPI) is seeking a highly organized, proactive, and professional Policy Operations Manager to support the Chief Policy Officer and designated members of the Policy Leadership team. Reporting directly to the Chief Policy Officer, the Policy Operations Manager will serve as a strategic administrative partner, ensuring seamless calendar management, internal coordination, executive communications, and operational efficiency across the Policy Department. This position is ideal for a detail-oriented professional who thrives in a fast-paced policy environment and is motivated to support impactful work advancing AFPI’s mission.

Responsibilities and Duties:

Manage and prioritize a complex and dynamic calendar for the Chief Policy Officer, including internal and external meetings
Coordinate scheduling across departments and with external stakeholders, ensuring efficient time management and clear communication
Prepare briefing materials, meeting agendas, background documents, and follow-up summaries to support executive decision-making
Draft and manage correspondence on behalf of the Chief Policy Officer, as requested
Provide designated scheduling and administrative support to select members of the Policy Leadership team
Coordinate internal policy meetings, retreats, planning sessions, and external stakeholder engagements
Track key policy initiatives, deadlines, and deliverables to ensure timely follow-through
Maintain organized digital filing systems and documentation processes for the Policy Department
Support travel logistics and expense reporting in accordance with AFPI policies
Exercise discretion and sound judgment when handling confidential and sensitive policy matters

Type of Employment:
Full-Time

Qualifications:

Demonstrated alignment with AFPI’s mission and commitment to advancing policies that put the American people first
Bachelor’s degree preferred
3–7 years of experience providing executive-level administrative support, ideally within a policy organization, government office, nonprofit, or think tank environment
Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities
Strong written and verbal communication skills, including professional correspondence drafting
High level of discretion, professionalism, and sound judgment
Proficiency in Microsoft Office and calendar management systems
Experience supporting multiple senior leaders in a fast-paced environment preferred
Ability to anticipate needs, identify potential scheduling conflicts, and proactively solve problems

Salaries for positions will be commensurate with the experience, expertise, and skills of the individual. Please send a cover letter, resume, salary requirements or expectations, writing samples, and references.

AFPI is a non-profit, non-partisan research institute offering competitive salaries and benefits to qualified candidates.

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